Moving offices can be a pivotal chapter in your company’s success story. Henry Ford summed it up by saying, “If everyone is moving forward together, then success takes care of itself.”

One of the most important steps of a smooth office move is to get your team members on board. However, this is a conversation that some business owners put off. Many times they simply aren’t sure how to break the news. But with some strong planning and an effective office move announcement, you have nothing to fear.

How To Make Your Office Move Announcement

Follow these steps for a smooth office moving experience.

Announce as soon as you have a clear plan.

You don’t want your staff to find out about the relocation through the grapevine. Keep discussion with outsiders to a minimum until you have a chance to tell your entire staff.

Be detailed.

Talk about how relocating will benefit both the company and individual employees. Will the move help expand the business? Will it come with nicer offices? A more desirable location? Go over the process, outline your timetable, and explain how team members can help.

Watch your tone.

Be genuine and stay upbeat. Try to avoid “corporate speak,” since it often comes across as superior and impersonal. Communicating in a positive tone boosts morale and helps productivity during a transition.

Be honest.

Keep open communication with your team members. It’s likely you’ll face some unwillingness — many employees are resistant to change, especially when they feel it could affect their job. Be reassuring and keep their interests at heart.

Anticipate fears and questions.

Include possible questions in your presentation, or hold a question and answer session. Just try to avoid negativity as much as possible, and don’t dwell on any one topic or question.

Keep employees engaged.

Give them a sense of ownership. If your company is large, keep managers in the loop with any new information. This enables them to speak directly with their department members.

Update frequently.

Many options are available to put out new information. You could hold short meetings, send emails, or distribute memos. However, it’s important you don’t overwhelm your team members. Consider setting up an intranet section with all information pertaining to the move that staff members can review at their convenience. Adding an FAQ section is also helpful.

Moving Offices? We Can Help.

Ameritex Houston proudly offers full-service office moves. We can handle everything from packing to loading to transport and beyond. Our knowledgeable customer service representatives are there for you to answer all of your questions. Contact us today to learn about our stress-free Move Day Guarantee.